Effective Date: 09/20/2026
Last Updated: 09/24/2026

​

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

​

Wellness Life MedSpa is committed to protecting the privacy and confidentiality of your health information. This Notice of Privacy Practices describes how we may use and disclose your protected health information, also known as PHI, and explains your rights regarding that information.

​

We are required by law to maintain the privacy and security of your protected health information, provide you with this Notice describing our privacy practices and legal responsibilities, and follow the terms of the Notice currently in effect.

​

How We May Use and Disclose Your Health Information

We may use or disclose your health information for purposes permitted or required by law, including:

 

Treatment
We may use and share your health information with physicians, nurses, pharmacies, laboratories, specialists, or other health care professionals involved in your care.

​

Payment
We may use or disclose your information to obtain payment for services provided to you, including communications with insurance companies, payment processors, or other entities involved in billing.

​

Health Care Operations
We may use your health information for activities necessary to operate our practice, including quality assessment, staff training, compliance activities, auditing, business planning, and improving our services.

​

Appointment Reminders and Communications
We may contact you regarding appointments, follow-up care, treatment instructions, scheduling, or other communications related to your care.

​

Treatment Alternatives and Health-Related Services
We may provide information about treatment options, services, programs, or other health-related services that may be relevant to your care, as permitted by law.

​

Business Associates
We may share protected health information with outside companies that perform services for Wellness Life MedSpa when those services require access to PHI. When required by HIPAA, these organizations must enter into appropriate agreements requiring them to safeguard your information.

​

Required by Law
We may disclose your information when required to do so by federal, state, or local law.

​

Public Health and Safety
We may disclose information when legally permitted or required for certain public health activities, reporting requirements, preventing or reducing a serious threat to health or safety, or other legally authorized purposes.

​

Legal and Governmental Proceedings
We may disclose health information in response to certain court orders, subpoenas, law-enforcement requests, government investigations, workers' compensation matters, or other circumstances permitted or required by law.

​

Uses and Disclosures Requiring Your Authorization

Certain uses and disclosures of your health information require your written authorization unless otherwise permitted by law.

​

Examples may include certain marketing activities, certain disclosures involving psychotherapy notes, and certain sales of protected health information.

​

If you provide authorization, you may generally revoke that authorization in writing at any time, except to the extent that we have already acted in reliance upon it.

​

We will not use or disclose your protected health information for purposes that require your authorization without first obtaining that authorization.

​

Your Health Information Rights

You have important rights regarding your protected health information.

​

Right to Access Your Records
You may request to inspect or obtain a copy of certain health information maintained about you. In most circumstances, we will provide access within the timeframe required by applicable law.

​

Right to Request Corrections
If you believe information in your medical record is incorrect or incomplete, you may request that we amend it. We may deny certain requests as permitted by law, but we will explain the reason if we do.

​

Right to Request Confidential Communications
You may request that we communicate with you in a particular way or at a particular location, such as contacting you only at a specific telephone number or email address.

​

Right to Request Restrictions
You may ask us to limit certain uses or disclosures of your health information. We are not required to agree to every requested restriction except where required by law.

​

Right to an Accounting of Disclosures
You may request information regarding certain disclosures of your protected health information made by our practice.

​

Right to a Paper Copy of This Notice
You may request a paper copy of this Notice at any time, even if you previously agreed to receive it electronically.

​

Right to Choose Someone to Act for You
If you have given someone legal authority to act on your behalf, such as through a health care power of attorney or legal guardianship, that person may exercise your rights where permitted by law.

​

Our Responsibilities

Wellness Life MedSpa is required to:

​

Maintain the privacy and security of your protected health information.

​

Notify affected individuals following a breach of unsecured protected health information when notification is required by law.

​

Provide you with this Notice explaining our privacy practices.

​

Follow the privacy practices described in the Notice currently in effect.

​

We reserve the right to change this Notice and our privacy practices. Any revised Notice will apply to information we already maintain as well as information we receive in the future.

​

If we make a material change, an updated Notice will be made available through our office and website as required by law.

​

Electronic Communications

Email, text messaging, online scheduling systems, patient portals, and other electronic communication methods may be used in connection with your care.

​

We take reasonable measures to protect patient information; however, standard email and SMS communications may carry privacy risks.

​

Please avoid sending highly sensitive medical information through unsecured communication channels unless specifically instructed to do so through an approved secure system.

​

Website and Online Services

Information submitted through online appointment requests, patient forms, portals, or other health-related website functions may constitute protected health information.

​

Where HIPAA applies, Wellness Life MedSpa will use and disclose such information only as permitted by applicable law.

​

Third-party technology used to process protected health information must be evaluated for appropriate privacy and security safeguards, including Business Associate Agreements when required. HHS specifically cautions health care organizations that website tracking technologies can implicate HIPAA when they receive PHI.

​

Complaints

If you believe your privacy rights have been violated, you may submit a complaint to Wellness Life MedSpa.

 

Contact Information

If you have questions regarding these Terms & Conditions, please contact:

 

Wellness Life MedSpa

11983 Tamiami Trail N Unit 100

Naples, FL 34110

Phone: 786-348-7267
Email: wellnesslifemedspa@gmail.com